TABLE OF CONTENTS


Introduction

The In-application Export feature can be used to take data out of your system. You are able to download different kinds of Data based on your needs.


You can find the feature under Data → Exports 5.0 and it is accessible to all users of the User and Admin roles.




Good to know

  • All Export types:
    • Create an Responses Export Mapping in order to use this export type. 
    • Make sure your applied filters reach at most 80k records.
    • Data access restrictions apply - Only data accessible by the user.






New Export Mapping - Responses


To create a new Export Mapping first navigate to Data > Exports 5.0 > Mappings and click on +New Mapping


Select the Responses and then click on Start


In the creation screen, name your mapping and select all the fields data you want in your exported file. Only selected fields will be exported.

The order presented on the right side will be the order of the columns in your file. You can re-order them by dragging and dropping or just changing the value of order number. (1 equals the first column in the file)


With the mapping created, you have everything you need to start exporting your Responses data.





New Export - Step by Step Guide


To start a new Export action, navigate to Data → Exports 5.0 and click on the + New Export button.


Select the Responses option from the list and click Start.


Select the Date Filters and Data Filters of your choice, you are able to select one of your Saved Filters or manually select the data filters. This sections works similar to the report filters section.


The system provides information on the number of records and a sample preview of the data that will be exported.


Click Start Export. Your export action will now begin. You are able to download your file from the export list section of the feature.




Export History - Download Exported File


You are able to download your data file from the list. Click on the Download button visible on the screen.


The files that can view in the list is user specific. Other users will not be able to access your list of exports. Your export files will stay available for 45 days before it is removed.






Export File Details

  • The file is CSV, with a "comma" or "semicolon" as CSV Delimiter. This is based on the user setting setup in the User Profile Section.
  • The file can contain a maximum of 80,000 rows.
  • A standard data fields that are exported. User is not able to select the list of columns to export. 



Access Restriction

Data Access Restriction of the user applies. This will cause the exported file to only contain records that the user requesting

the export has access to.